Students » Student Handbook

Student Handbook

August 16, 2016


Dear Parents/Guardians,


       Welcome to the 2016-2017 school year.  I hope that everyone had an enjoyable summer and is ready for the new school year.  I am looking forward to  another successful year at Ruby Elementary.

     During the school week, along with academics, your child will be attending the library, computer lab, Art, Music, PE, and  monthly guidance classes. 

     Weekly folders will be sent home every Monday.  Please look over your child’s work, sign the folder and return the next day.  Also, check the folder each week for information to parents sent by the school. Interim reports will be going home with all 2nd-5th grade students.  Please check your school calendar for those dates.

    Parent involvement is the key to the success of a child!  Please stay in touch with your child’s teacher and feel free to schedule a conference by calling the main office at  843-634-6310.  We  welcome you to come to visit our school and see our magnificent students in action!  The teachers and I would love for you to volunteer to read a book to our students or join us for lunch.

   We have a few new faces around our school this year.  We would like to welcome the following people to our faculty and staff.  Mrs. Cathey Bedford will be our new Art teacher.  Mrs. Erica Myers-McBride will be an instructional assistant in Ms. Nicholson’s class, and Mr. Jasper Bennett will be our new custodian.  Although not new to our school, Mrs. Sheila Manago will be an instructional aide in Mrs. Nicholson's class.  We are excited to have them all as part of our RES family!  

     RES will adhere to all policies and procedures in the CCSD Elementary School Students' Code of Conduct.  Please read, review, and make yourself aware of these policies.

   I look forward to working with you and your families this school year.  It is my expectation that students will: 1.  Attend school regularly.  2.  Be prepared and an active participant in school each day.  3.  Keep academic success as a primary goal.  4.  Conduct themselves in an appropriate manner.  If he/she would do these things, a successful school year will be had by all!  Any time you need to discuss any concerns, please do not hesitate to call.  I look forward to a great school year at Ruby Elementary School. 



                                                                                       Mrs. Caroline Miles




RES: Where CHILDREN Come First!



 For the safety of the children, all visitors (including parents) must sign in and receive a pass at the main office. We encourage parents to visit the school. We want to work together for the best education possible for our students. Please come to the office FIRST before going to any other area on campus.



 While it is not our intention to overrule parental judgment in the attire of students, we do feel that certain minimal regulations are in the best interest of our educational program. The CCSD dress code for students will be enforced. Students are encouraged to dress comfortably, healthy and cleanly at all times.

The following are some general expectations regarding student dress:

  • Neatness and cleanliness are expected.
  • Clothing should fit properly and not be too tight or too loose.
  • Clothing that excessively reveals parts of the body are not permitted.
  • Hats or sunglasses may not be worn in the building.
  • Clothes displaying profane language/pictures and clothing promoting the use of drugs , alcohol, or tobacco are not permitted.
  • Shorts, skirts, dresses, etc., should be at least fingertip length or longer.
  • Cleated shoes and Heelys are not permitted.


Administration will make the final judgement on the appropriateness of clothing and reserve the right to prohibit students from wearing articles of clothing or other items which lead to, or may foreseeably result in, the description of, or interference with, the school environment.  In the event it is determined a student’s dress is inappropriate for school the student will be required to change and/or will be informed not to wear the garment to school again. Parents will be notified if there is a violation of the student dress code.



Regular, punctual attendance is extremely vital to the education of all students. State law requires all students to attend school during the days and hours that school is in session. When a child is absent from school, a written excuse from the student’s parent or guardian is required.   Whenever possible, request for approval of expected absences should be submitted to the principal prior to the absence.

Parents will be contacted when students are absent. Generally, written excuses for absences will be honored. However, if a student is absent a significant amount of days a doctor’s excuse will be required.


South Carolina Attendance Law states the following: A student must be in attendance 170 days of the school year to receive credit.   Any student who is absent from class more than 10 times cannot receive credit unless those days in excess of 10 days have been excused by a written doctor’s excuse stating the student was unable to attend school due to a chronic or extended illness.



Students must be in homeroom at 8:00 a.m. Any student who arrives at school after 8:05 a.m. must report to the office with parent (or adult who brought them to school) to sign in. Students will not be admitted to class after 8:05 a.m. without a tardy slip from the office. Classroom disruptions occur each time students are tardy, and these disruptions hinder the education of all students.


Parents of students who are tardy more than 2 times in a nine weeks period or who miss more than 3 days in a nine weeks period may be requested to meet with the principal. In some instances, Tardy Intervention Plans are developed to help with the problem.



Classes will begin at 8:00 a.m. For those students who walk or ride in a car to school we ask that they arrive at school no earlier than 7:25 a.m. Adult supervision will begin at 7:25 a.m. Buses will unload at 7:25 a.m. Students will enter homerooms at 7:40, and breakfast will be served promptly. It is very important for students to arrive on time. Any student arriving after 8:05 a.m. must report to the school office with an adult before being admitted to class.   The second set of doors will lock at 8:05 a.m., and everyone who enters must then report to the main office. The first two days of school parents are permitted to walk with the students to homeroom. After the first two days students should not be escorted to homeroom. In situations where parents need to visit teacher before 8:00, parents must obtain a visitor’s pass from the office.



Students will be dismissed at 2:40 p.m. Students who ride buses will load immediately. All walking and riding students will leave through the gym. All traffic flow will be one way, west to east from 7:30-8:30 a.m. and 2:30–3:30 p.m. Last year we had problems with persons parking before 2:30. This is illegal and could cause traffic or pedestrian accidents. Please do not park in the street before 2:30 p.m. Please refrain from removing students from class before the 2:40 dismissal time. Students who are picked up early miss afternoon assignments and announcements. In the interest of safety any student not picked up by 3:00 will be escorted by the adult on duty to the office area. All students must be picked up at 3:00 p.m. We do not provide afterschool care.



Students who do not normally ride a bus will not be permitted to ride the bus without a note from their parent or guardian. If students will be going home in a different way than normal, a note must be sent to the homeroom teacher.


Please be sure that when your child leaves home in the morning, he/she knows how they will be transported in the afternoon and where they will be going. We realize emergency situations occur, and we will work with you in every way possible. If an emergency situation occurs, please call the school office, and your child will be notified during p.m. announcements. Do not call the school on a regular basis concerning transportation arrangements.



Please note that persons who will be picking a student up from school for sickness or other emergency reasons must sign the student out in the office and note relationship to the student.  If specific family members are not to sign a student out, this information must be given to the office staff in writing.

Parents cannot be restricted from picking up a child unless a copy of the court order prohibiting it is provided to the school office.

Students are not allowed to leave school during the day with permission.  A parent/guardian wishing to pick up their child before regular school dismissal should send a note to the office informing the school.  All students leaving school before 2:40 p.m. must be signed out in the office by a parent/guardian.  If someone other than the parent/guardian is to pick up the child , the child’s parent/guardian should inform the office either by written note or a telephone call.



Classes will not be interrupted unless an emergency exists.  Parents need to send a note or call the school in advance if they need to pick their child up early.  Announcements will be made over the intercom system during homeroom and at the end of the day. 



Homework assignments are given to the students with a purpose.  Homework is given as a reinforcement activity, to strengthen skills learned in the classroom and to supplement learning activities.  Short homework assignments may be given daily Monday through Thursday.  Assignments are expected to be turned in to teachers promptly.






¨ Students should not bring personal belongings such as balls, toys, electronic games, iPods, etc. to school unless they have permission from their teacher. These items are often lost or stolen . The school cannot be responsible for the loss of such items.

¨ Students need to be prepared for school each day. They need to bring paper and pencil to class daily.

¨ Chewing gum is not allowed.

¨ Students are to be courteous and respectful to others. They are to recognize the authority of the adults that work at the school.

¨ Bus rules and regulations must be followed.

¨ Cafeteria behavior should demonstrate proper manners and courtesy demonstrated in other public eating facilities.

¨ Trading and selling items at school is not allowed.

¨ Students should arrive at school clean and neatly dressed. Clothing should be appropriate for the age group served at our school.

¨ Improper behavior toward other students will not be permitted. This includes physical or verbal harassment, threats, etc.

¨ Under no circumstances will weapons of any sort, tobacco, alcohol, or illegal drugs be allowed.

¨ Book bags on wheels are not allowed at RES.



State law authorizes transportation for all eligible children in grades K-12. Buses are routed, students are assigned, and stops are determined by the area bus supervisors. All students that ride a bus will be expected to conduct themselves in an orderly manner at all times while riding the buses, and while waiting for the buses. Please help assist us with teaching bus safety habits to your child. Students that continuously misbehave on the school bus will be suspended from the school bus.



When items are found in and around the school, they are turned in to the office. Parents can check in the office for items lost at school by their children.

Parents should make sure that all their children’s belongings are marked in some way so that they can be identified in the event they are misplaced.


School Messenger

School Messenger is an auto-dialer system that will notify   parents/guardians of any school information, closing, and   other school related events. You can be notified by phone, text message or email. Please make certain that the information that is on file in our office is accurate. If your number changes, you should send the new number to the school   immediately or notify Ms. Hubbard our attendance clerk at 634-6310 if any changes occur.

Media Center


The media center is open from 7:45—2:25 each day.  Students come to the media center at regularly scheduled times.  Parents will be asked to pay for lost or damaged books.  Student who do not pay for lost or damage books will not be allowed to check any additional books out of the library for use at home.





       Kindergarten and First Grade will assess with  District wide Progress Report each 9 weeks.


3 = Consistent (meets the standard independently and does not

      require assistance or redirection)

2 = Inconsistent (requires some assistance and redirection to meet

      the standard)

1 = Needs Improvement (rarely meets the standard independently

      and requires considerable assistance and redirection)


Second, Third, Fourth, and Fifth Grade will assess

with the following scale:

A 93-100

B   85-92

C  77-84

D 70-76

                                   F  69 and below


Art, Music, and PE will asses with the following scale:

S (Satisfactory)

  N (Needs Improvement)



Parent/teacher conferences give parents the chance to discuss progress, strengths, and weaknesses, or any problem that may arise.  Any parent having a problem concerning his/her child can schedule a conference with the teacher or principal at anytime and is welcome to visit the classroom.  Arrangements to do this may be made through the office.



Ruby Elementary will continue to recognize and reward excellent school performance as well as effort!




Our school nurse is available to administer medication and first aid.  Chronic health conditions such as diabetes, epilepsy, heart conditions, allergies,

asthma, or other conditions, which may cause a student to need care at school, should be reported to the nurse and administration.

All medicines must be left in the office with the nurse with written instructions from the doctor.  Students should not have medicine of any kind in his/her possession. Please fill out the health form sent home with your child on the first day of school and return it to the nurse as soon as possible.


What do we do about Fever, Chicken Pox, and Head Lice?

   Not all parts of childhood are pleasant.  Children do get sick sometimes.  When a health problem comes to our attention, we try to handle it in a “common sense” way.  We ask that children who are running a fever be kept home for their own good and for the protection of the other children in the school.

   Children with head lice are sent home to be treated so the lice will not spread to others.  Sometimes children get lice from sharing hats, combs, brushes, coats,etc. If your child is sent home with head lice, she/he cannot come back to school until they have had a shampoo treatment (please sent the label off of shampoo box to school). A second treatment in about ten to fourteen days is required. 

   Another question that comes up a lot is about chicken pox.  Children run fever and break out in blistery-looking bumps with chicken pox.  These bumps are itchy and pretty uncomfortable.  If your child has chicken pox, she/he needs to stay home until there is no fever and the blistery bumps are dried up.  The bumps will probably be able to be seen, but they won’t be oozing liquid.




All students will be given free breakfast daily. Breakfast is served in the classrooms from 7:40-8:00 a.m.  

Students must be in their homerooms before 8:00 a.m. to eat breakfast.


 School lunch will be offerred to free to all

students for the 2014-2015 school year. 




                10:40 - 11:10     Child Development
                10:50-11:20       Kindergarten
                11:00—11:25    1st grade
                11:20 -11:45      2nd grade
                11:40-12:05       3rd grade
                11:55 -12:20      4th grade
                12:10 -12:35     5th grade





Letters will be sent home notifying parents of location of the trip, date, time, mode of transportation, cost and the need for volunteers, if applicable.

  1.  1.  Signed permission slips are mandatory for all students.
  2.       Follow-up letters/notes will be sent informing of the deadline for paying, appropriate clothing, and other details.
  3.      Only students in the grade or class going on field trip will be allowed to go.
  4.      All students will ride the bus to and from the field trip unless transportation is provided by a parent or guardian.
  5.       Arrangements for money taken on field trips by students should be discussed with the child’s teacher(s).
  6.       Parents will be informed if students will return before the end of the day, or if they will need to pick up their children after school.

 Parents/Guardians are responsible for paying field trip fees, not the    school.  Students that do not pay will not be allowed to attend.


There may be an occasion  when a student will not be allowed to go on field trip unless accompanied by a parent/guardian.  When this happens the parent/guardian will be notified well in advance of the date of the trip.